Setting up your Gmail Account in Outlook 2003

This tutorial shows you how to set up Outlook 2003 to work with your Gmail account.

To Set Up Your Gmail Account in Outlook 2003

1. First we need to make sure your Gmail account is set up to enable POP (Post Office Protocol). In Gmail just go to mail settings and choose the Forwarding and POP tab. Click on one of the options to enable POP.

Outlook Settings

Update: Note the drop-down that says what to do when mail is accessed with POP3. Please do NOT change this to "Delete".

Click on Save Changes Button

2. Open Outlook.

3. Click the Tools menu, and select E-mail Accounts...

4. Click Add a new e-mail account, and click Next.

5. Choose POP3 as your server type by clicking the radio button, and click Next.

6. Fill in all necessary fields to include the following information:

User Information

  • Your Name: Enter your name as you would like it to appear in the From: field of outgoing messages.
  • Email Address: Enter your full email address (username@gmail.com or username@your_domain.com)

Server Information

  • Google Apps users, enter the server names provided, don't add your domain name in this step.
  • Incoming mail server (POP3): pop.gmail.com
  • Outgoing mail server (SMTP): smtp.gmail.com

Login Information

  • User Name: Enter your Gmail username (including @gmail.com). Google Apps users, enter your full address in the format username@your_domain.com
  • Password: Enter your email password

Enter Email Details

7. Click More Settings... and then click the Outgoing Server tab.

8. Check the box next to My outgoing server (SMTP) requires authentication and select Use same settings as my incoming mail server.

Add Server info

9. Click the Advanced tab, and check the box next to This server requires an encrypted connection (SSL) under Incoming Server (POP3).

Add Pop3 Details

10. Check the box next to This server requires an encrypted connection (SSL) under Outgoing Server (SMTP), and enter 465 in the Outgoing server (SMTP) box.

11. Click OK.

12. Click Test Account Settings... After receiving Congratulations! All tests completed successfully, click Close.

13. Click Next, and then click Finish.

You're done configuring your client to send and retrieve Gmail messages.